Many industries require the secure transfer of sensitive documents to improve customer service, improve productivity and safeguard confidential data from cyber-attacks. Healthcare, financial services, and law enforcement are just a few examples.
While sending emails is a quick and efficient method of communication but it’s not the most secure option. Emails are susceptible to being accessed by spammers and hackers. This is why it’s vital to make use of a secure document exchange platform that uses encryption and protocols in order to protect information from being access by unauthorized individuals.
Utilizing an online fax service to send confidential documents is a secure and secure alternative to email. It lets to send documents without the need for a traditional landline or fax machine, and can be accessed from any location with an internet connection. Many fax platforms also offer features like digital signatures and myhomedataroom.com/importance-of-virtual-datarooms-in-india/ redaction, which make it easy for groups and individuals to sign documents and create them.
When you are storing documents on paper be sure to not leave them on the desk for anyone to grab. Don’t even put them in a shared printer. You should also have a clean desk policy in place and regularly shred old documents to prevent them from falling into the wrong hands. If you’re using online storage, make sure that all information you upload is secure and requires multifactor authentication. You should be able to trace when and how documents were accessed. This is essential in the case of a data security breach.